Onboarding is basically the process of familiarising new recruits with the company culture, policies, regulations, procedures, and overall HR system in order for them to align with the company’s vision and their job role’s objectives.
Effective onboarding is a key HR function that provides new employees with the necessary skills and knowledge to become productive members of an organisation. While there are many types of onboarding, HR experts believe switching to electronic onboarding proves to be an ideal choice for modern-day businesses, and here is why.
Through electronic onboarding, all paperwork is completed on a single platform. The time spent on collecting papers, checking them, printing, signing, and returning papers back and forth is completely cut down, reducing a massive amount of workload. All employees can access a single platform, fill out forms quickly, send them for approval, and even get them confirmed within a matter of a few minutes without repeating tasks. It’s also possible to upload a custom welcome video for employees to guide them through the onboarding process without having an HR professional do this instead.
Compliance Made Easy
Legal issues are an extremely crucial and sensitive part of any HRM function, and it’s no exception for onboarding. It’s legally necessary for organisations to ensure employees store data and complete forms in a compliant way. For example, new employees can make mistakes when filing paperwork related to eligibility and tax forms, which can result in penalties.
With a cloud-based HR system supporting electronic onboarding, there can be an automated feature to check important criteria in legal documents before submission. This way, it decreases the likelihood of errors and facilitates easy compliance.
Improves Employee Engagement
With proper HR software featuring electronic onboarding, the HR team can save more time actually interacting with the employees and make them aware of company policies, culture, and vision, in a way that connects them with a sense of belongingness.
It gives time for employees to clear any doubts or questions they have and for them to get better introduced to the team or department, they will work with. In addition, it lets new recruits get comfortable with their working environment in a much more interactive and engaging way.
Tracks Employee Progress
Through electronic onboarding, the HR team can collect, store, and analyse data of the onboarding process thoroughly. For example, tracking how many times specific resources were downloaded and accessed and asking employees to complete any incomplete onboarding tasks is possible.
On the other hand, it’s also possible to measure the effectiveness of the existing onboarding process through feedback, surveys, and polls and gather these data to enhance the onboarding experience of future recruits.
Electronic onboarding combats one of the significant drawbacks of a traditional onboarding system, which is a lack of personalisation. Employees have different job roles with unique goals specific to their designation in the company.
Personalising an onboarding experience by enriching it with information and learning material helps employees kick start their job roles more collectively with minimal downtime or assistance. It’s more compiled and efficient and, most importantly, encourages easy employee engagement.
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