If you are a start-up or have been in the business industry for years, you would have probably understood the importance of organizational design within the company. Creating and maintaining a company org chart is a helpful method for demonstrating how your business operates and can direct how you intend to grow and evolve.
Organization Design is the process of establishing the structure and functions of organizations. It includes a variety of areas, such as team formations, work schedules, management levels, decision-making processes, communications networks, and more. As your company grows over time, it would be time-consuming if you create a new one every time there is an addition to the team. That is why there are various tools and hr management software allowing you to maintain and redefine your company charts and company functions. To introduce you to some types of organization design and various tools to help you maintain your organization design. Let’s dig deeper into the article.
Structure Your Management Framework
The first step lies in analyzing your company policies and procedures. You have to structure your management framework to facilitate efficient and effective operations. For example, divide your employees into functional groups such as Finance, Procurement, Brand Management, Sales, and Human Resources. You have to align the performance objectives of each group with the strategic objectives of your company.
Choosing an organizational chart can be overwhelming as there are various types, but you can always start by considering what would fit your objectives.
You can opt for a hierarchical organizational chart if you want to start at the top positions of the company and works your way down the management chain. This type of organizational chart is the most straightforward option that is easy to follow for most businesses. Your company can utilize this organizational chart even if you only have a few names to fill in—as your company grows, adding new personnel would be super simple.
From its root word function, this type of organizational chart divides employees based on their company functions. You can use this if your company is big enough to divide employees into various functional groups or departments. It shows the head of each department and the individuals who will report to them. It is similar to the hierarchical organizational chart, but this diagram can help differentiate departments and provide a more in-depth understanding of how the company operates.
The circle organizational chart has become extremely prevalent, especially for businesses that seek to abandon conventional business hierarchies. This type of organizational chart acknowledges each employee that plays an equally essential role within the organization.
Collect and categorize employee information
Once you have structured and chosen your desired org chart, the succeeding steps are fairly straightforward. Your next step would be to create a list of all the employees within the company, including their relevant personal information. You can customize this feature by adding the company logo, department descriptions, functions, contact lists, etc. There are various tools and templates that you can get from cloud hr software available online.
Finalize your organizational chart and update it when necessary
After collecting all the necessary information and classifying it according to the company chart type you’ve chosen, you have to finalize your chart. You could do it either by building the chart on your own or by purchasing a cloud-based hr software that will serve as your platform for finalizing your org design. To make the most out of your investment, you should consider acquiring HR or payroll software that incorporates these features and functions. Using an online platform or software allows you to easily modify your graph as your company and staff grow.
All of these functions and tools are present here at Yomly. Yomly’s feature-rich and intuitive platform implements the structure of your company efficiently. We provide a simple way to access organizational charts and smoothly oversee all existing positions and their relationships with one another. Our software includes a notification option that notifies the team of any updates or modifications to the organizational chart, which means that everyone is alerted of potential changes via email and alerts from our homepage. To know more about our features, contact us here.
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