How Can Cloud-Based HR Increase Efficiency for HR Admins?

Even in this age of cloud computing, many companies do not choose to opt for technology that will make their HR processes extremely organised and simplified. When using such limited resources, they often resort to manual workflows, which result in having to enter data from one system to the other by hand, and this is time-consuming and counterproductive.

When an employee benefits application has built-in payroll integration, there are several advantages. The first one is that HR admins have an increased level of accessibility which makes data analysis an easy task. When it is time for tax reporting, the cloud-based technology further assists the admin. All modes of HR information including payslips and employee benefits are centralised. Along with this, the time required to generate employee reports is minimised, enabling better efficiency. Also, the idea of manual data entry becomes obsolete, and HR admins can focus on more important tasks.

When an HR admin manages employee benefits, it is required of them to keep extensive reports and files that may come of use in the future. Workflow management is an important admin duty that oversees communications between the employee and employer on the terms of benefits received. There is a certain timeframe where the admin has to deliver reports that may affect both parties. Most companies find that managing the workflows of their benefits program can become complex. It is, therefore, necessary that each section of employee benefits management has to be executed after careful planning.

An employee benefits application can help in various ways when there is a need to update employee profiles in case of retirement, marriage, pregnancy, or termination. The automated tools for HR admins can be of great assistance when the top-level executives work in tandem with HR and the employees within an organisation. Along with an increase in employee productivity, there will exist transparency and better communication once a cloud-based employee benefits application is implemented. It will also lead to a Digital HR that improves how the company functions overall.

When working with a comprehensive employee benefits admin application, HR is provided with an enhanced toolkit that helps with all aspects of administration. The HR department has to comply with many regulations while at the same time managing benefits that span over labour laws, medical authorisation, and financial stipulations, to name a few.

There are specific pain points that need to be kept in mind when an HR admin is selecting the appropriate benefit management software. The first one is that the application selected must be able to help HR in managing time efficiently. If the need arises to deduct a certain amount from the payroll, the benefits management system must make it effortless. Also, one of the major tasks that admins have to perform is generating reports, and the employee benefits tool ensures that this process is carried out with ease. With complete end-to-end support from the software, the HR admin is left with time on their hands which can be utilised to improve processes and the relationship between the employee and the firm.

The most important part to consider before deciding on employee benefits software is whether it allows the prospect of scalability. The tool must be able to integrate seamlessly with the current technology used by the company while at the same time being ready to accept future improvements when and if required. The software should adapt and integrate with ERP systems, payroll processors, and insurance carriers. Every business grows with time; therefore, the benefits management tool the company selects must show potential for scalability.

Yomly HR is the leading provider of cloud-based HR services, which include employee benefits management. From medical and group life benefits to the end of service benefits, we deliver 360-degree solutions that allow for scalability and reduce the complexity of Human Resources.